Tip: Job Processor Updates In Vault 2018.2

Posted on January 5, 2018 by Synergis Vault Application Specialist, Joe Corson

The job processor has received some much needed upgrades in the Vault 2018.2 update!

First and foremost the job processor no longer takes an Inventor license while processing any Inventor files. This is possibly the best new feature with the update as you do not need to have a spare license for the job server, and you will not have to fight for a network license any more.

The second best new feature is being able to minimize the job queue and keep it open while working in the Vault. No more opening to check the queue and having to close it to do more testing.

Next, we now have to capability to add specific properties to the columns as you do everywhere else in the Vault. You do this the same way as the rest of the Vault with just a right click on the column header, Customize View, Fields.

We now have the option to ‘Go To Folder’ by right clicking on any job in the queue. This will take you to the file’s location inside the Vault.

If you are having Vault create pdfs upon state changes you are now able to set a prefix, suffix, and property values to the pdfs being created. This must be set on the job server and any machine running the job processor. I highly recommend making a copy/backup of the ‘JobProcessor.exe.config’ file BEFORE making any changes.

This file is located “C:\Program Files\Autodesk\Vault Professional 2018\Explorer” unless Vault has been installed into a custom location.

Scroll to the bottom of the config file, at the bottom of the area and add one of the following keys to the config file:

For just a prefix, add (replace prefix with desired prefix):

  • <add key=”DesignRepresentation.Naming” value=”\.(idw)$/Prefix&lt;_name_&gt;”/>
  • EX:
    • File name = Building1.dwg
    • Key = <add key=”DesignRepresentation.Naming” value=”\.(idw)$/PDF Of &lt;_name_&gt;”/>
    • PDF will be named ‘PDF Of Building1.pdf’

For just a suffix, add (replace suffix with desired suffix):

  • <add key=”DesignRepresentation.Naming” value=”\.(idw)$/&lt;_name_&gt;Suffix”/>
  • EX:
    • File name = Building1.dwg
    • Key = <add key=”DesignRepresentation.Naming” value=”\.(idw)$/&lt;_name_&gt; Representation”/>
    • PDF will be named ‘Building1 Representation.pdf’

For both prefix and suffix, add (replace prefix and suffix with desired values):

  • <add key=”DesignRepresentation.Naming” value=”\.(idw)$/Prefix&lt;_name_&gt;Suffix”/>
  • EX:
    • File name = Building1.dwg
    • Key = <add key=”DesignRepresentation.Naming” value=”\.(idw)$/PDF Of &lt;_name_&gt; Representation”/>
    • PDF will be named ‘PDF Of Building1 Representation.pdf’

To add a prefix, a suffix, and the revision of the original file add (replace prefix and suffix with desired values): (See notes below)

  • <add key=”DesignRepresentation.Naming” value=”\.(dwg)$/Prefix&lt;_name_&gt;Suffix&lt;Revision&gt;”/>
  • EX:
    • File Name = Building1.dwg
    • File Revision Level = G
    • Key = <add key=”DesignRepresentation.Naming” value=”\.(dwg)$/PDF OF &lt;_name_&gt; WHILE REV &lt;Revision&gt;”/>
    • PDF will be named ‘PDF OF Building1 WHILE REV G.pdf’


Notes to keep in mind:

  • By default the pdf will be created as the filename with the original extension and an added ‘.pdf’
    • The pdf settings are in Tools – Administration – Vault Settings – Files Tab – PDF Options
    • If the settings are as shown above the pdf will bump revisions with the file when the state change designates a pdf creation
      • Early history of the pdf can be previewed on the history tab of the pdf
    • If you put the Revision field inside the pdf file name a new pdf will be created every time a pdf create job is triggered
      • EX:
        • Building1 Rev 1.pdf
        • Building1 Rev 2.pdf
        • Building1 Rev 3.pdf
      • This will result in multiple pdf’s for the same file which could potentially have a user print an old revision of the file.


Something worth mentioning but not new: The amount of time that the job processor takes to check for a new job to process is by default 10 minutes, this can also modified to check as often as you would like.

Change the 10 to however many minutes you would like.




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